TITLE: Administrative Assistant to the Elementary Principal

MINIMUM QUALIFICATIONS: The administrative assistant to the Elementary Principal shall have successfully completed high school with 60 or more college credits preferred.

IMMEDIATE SUPERVISOR: Elementary School Principal

TERMS OF EMPLOYMENT: Twelve-month position           

PRIMARY FUNCTION: To provide secretarial services to the Elementary School Principal and Staff

EVALUATION:                                                                                              Performance in this area will be evaluated annually in accordance with Board Policy, administrative directives and be consistent with the terms and conditions of employment.

                                            MAJOR DUTIES AND RESPONSIBILITIES

 1.        Types correspondence for principal and teachers.

 2.        Sets up appointments with parents for principal and teachers

 3.        Keeps records of community groups using the building and inform custodial staff of dates and times.

 4.        Assists principal in scheduling parent-teacher conferences in November and March.

 5.        Makes transfer cards for pupils leaving.  Send records as requested by receiving school. Register new students – Keep a log of students entering and leaving the building.

 6.        Assists principal in checking books and supplies.

 7.        Keeps rosters, office cards, and attendance records up to date.

 8.        Assists principal in checking teachers in and out.

 9.        Sorts mail for principal and teachers.

10.       Assists principal with good community relations by typing parent handbook, parent organization notices concerning school functions.

11.       Assists teachers in requests for teaching materials.

12.       Maintains up-to-date files for staff and students.

13.       Maintains principal's financial account of all monies collected.

14.       Assists in distribution of the work to aides.

15.       Maintains budget during school year, maintain petty cash, order office supplies.

16.       Acts as Receptionist, answer phones, type requisitions for purchase orders, arrange for sub. Teachers, type annual reviews, maintain/arrange service of office equipment.

17.       Assists Principal with monthly report, end of year report, type yearly budget.

18.       Assumes duties and responsibilities as listed in the West Deptford Technology Backup Plan.

19.       Performs other such duties as assigned by the Principal or his/her designee.